Well-maintained filing and document management system help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. As you turn to evaluating your own records management, questions to ask yourself include what are the greatest weaknesses in your system, and what steps can you take to improve your overall records management practices?
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Waste Reduction,
Document Scanning Solutions,
Business Tips and Solutions
Today’s CFOs and CIOs are always on the lookout for ways to reduce operational costs. Any change that helps your employees find documents they need more quickly, for example, could help your team become more efficient, reducing your operational costs.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Business Tips and Solutions
Securely storing your important information doesn’t just make business sense —for most records it’s the law. Ranging from financial to healthcare and a range of other industries in between, it’s important to be sure you’re taking steps to stay compliant with laws like HIPAA and GLBA.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Document Scanning Solutions,
Business Tips and Solutions
As technology continues to improve, going paperless is becoming more and more common —and in some cases like healthcare, it’s now standard. From saving money in both the long and short-term, to increasing productivity and security right from the get-go, there are numerous reasons to scan your records.
Still on the fence about scanning and going paperless? Why wait any longer when your business can reap a host of benefits?
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions,
Business Tips and Solutions
Proper document management can make a business more efficient and more secure while cutting costs. Depending on the needs of your business and whether you use digital or physical documents, solutions can vary.
Although the primary focus of a company revolves around the day-to-day work of your business, creating and adhering to an established document management system is also an integral and ever-evolving part of any productive organization.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Green Initiative,
Waste Reduction,
Document Scanning Solutions,
Ransomware,
Business Tips and Solutions
Your patient’s records contain highly sensitive information that must be handled with care. Dealing with paper records is clumsy and messy—which is why EHRs (electronic health record) and EMRs (electronic medical record) are the new standard.
Learn more about the benefits of scanning your patients important files and medical records; including how it will improve efficiency, reduce costs, and increase security at your practice.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Document Scanning Solutions
To keep your important paperwork organized and secure, the best strategy is often a joint approach covering both scanning documents along with shredding the unnecessary hard-copies once you’re done.
Included in this post is a video to learn more about why combining Scanning and Shredding is an essential combination in Document Management; the different costs, security, and convenience reasons to do it. As an added bonus; we've also included a checklist of things to be sure your scan and shred system includes.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Green Initiative,
Waste Reduction,
Recycling
Security threats in document management come from all directions ranging from malware and data breaches to theft, fire, or flood, making it essential to incorporate multiple types of security in records management.
In this post you’ll learn more about why using multiple security strategies is important, where top security threats come from, and the specific types of securities used with document management system software and records storage today.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Green Initiative,
Document Scanning Solutions,
Ransomware
Productivity increases when more people work together more efficiently – it isn’t rocket science. A recent article states that collaboration among employees is strengthened when you “create an environment where team members can easily share knowledge and ideas. This will not only improve individual productivity [but also] project standards and service delivery.”
A major key to creating a successful environment which encourages collaboration entails reducing stress. In fact, a recent Forbes article reports that the World Health Organization estimates that stress costs U.S. businesses approximately $300,000,000,000 as a whole, annually.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Green Initiative,
Waste Reduction,
Document Scanning Solutions
Whatever your current document management system may be now, you should always be looking for something to improve or somewhere to cut costs.
When it comes to the intersection between document scanning and management; scanning helps cut a range of alternative paper-based costs, making it not only a cheap investment up front but also a cost-efficient one down the road.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Waste Reduction,
Document Scanning Solutions