Document Management Solutions and Managed Print Services

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Document Management Solutions and Managed Print Services
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How does QLS Promote a "Greener Office"?

Green InitiativeAftermarket Toner Cartridges
Like original HP Branded Cartridges (OEM), the premium quality aftermarket cartridge product QLS uses are made from both new and reclaimed components and parts. Of course, the petroleum based case and structural pieces are almost always re-used and eventually recycled, as is the remainder of the cartridge.

Refurbished HP LaserJet Printers and MFPs
Enterprise-grade Hewlett Packard LaserJet Printers and Multi-Function Printers (MFPs) are very high-quality, high-reliability and highly sustainable machines. An alarming number of these printing and imaging devices are under-utilized during their initial ownership and are often replaced before the owner has had an opportunity to appreciate the true ROI potential.

QLS refurbishes and re-sells these assets back into the office place where the new owners are able to appreciate the reduced ownership costs and reduced carbon emissions associated with manufacturing and shipping a new printer unnecessarily.

Onsite and Depot Based Printer and MFP Repair
Often times Laser Printers and MFPs are replaced as opposed to having service or maintenance. The benefits of routine and preventative maintenance (service calls, service agreements, etc.) all support the perspective that fully utilizing a printer before replacing it allows the owner to achieve a greater financial return as well as an environmentally supportive return.


Additional “Green” QLS Products and Services


Consulting Services
QLS offers Imaging Fleet Consulting Services. These consulting services are generally approached from a financial and/or environmental perspective. Interestingly, both of these perspectives support each other, it saves money and is more productive to be environmentally responsible and manage your carbon footprint. Services include document life cycle and workflow/process optimization, best practices consulting and custom initiatives tailored for specific clients.

Document Imaging Solutions (electronic file storage and retrieval)
QLS offers several solutions and services for the purpose of filing and retrieving both paper and electronic documents and storing them in a central electronic repository. These solutions eliminate the need and expense of paper files as well as business processes involved with the “traditional” filing method. The environment benefits as well by not printing electronic and “captured” paper documents.

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How does Managed Print Services (MPS) or QLS’s PaaS Programs promote a “Greener Office”?


EZ PaaS
The EZ PaaS Program utilizes Pre-Owned/Refurbished HP LaserJet Printers. The toner cartridge and maintenance kit we use to support this program are also aftermarket/refurbished. This program is for qualified accounts and one of our qualifications is utilization. A properly utilized device will optimize energy usage and efficiency. The EZ PaaS Program requires our Print*Copy*Manage Remote Monitoring Tool for proactive and predictive management of the device(s). (see below for PCM)

PaaS FM (Fleet Manager) and PaaS PRO
A few of the benefits of QLS’s PaaS Managed Print Services Programs are a 30 percent average reduction in imaging costs, a 60 percent reduction of hardcopy fleet carbon emissions and increased worker productivity. The ongoing (quarterly) reviews associated with these PaaS Programs systemically reduces the number of printers and optimizes the fleet for financial and environmental return on investment (ROI).

Photizo Group found that the average cost of a hardcopy fleet for a firm with 750 employees is over $700,000 per year. The fleet will use over 33,000 kWh of electricity and generate over 80 tons of carbon (CO2) emissions (equivalent to the total CO2 output for 16 cars - for an entire year).

Print*Copy*Manage (PCM) Remote Monitoring and Management Tool
This Tool is used in all of QLS’s PaaS Program engagements as well as in our Consulting Initiatives. PCM offers advanced reporting features including Actual Power Usage and Cost Reports, as well as other reports designed to illustrate the need to reduce and/or optimize the number of printers and how they are used. These reporting features can provide a wealth of savings in dollars from reduced paper, toner and electricity consumed.

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