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Why Document Management?

Business and Business Processes are constantly changing. However, many Companies and Organizations are still struggling with the expense and inefficiencies of Paper and Electronic Documents.

Document Management Solutions (DMS), sometimes referred to as Document Imaging or Enterprise Content Management (ECM) provide compelling reasons to abandon the Centuries old Process of using Paper, to an electronic medium to Drive Efficiencies and Productivity.

Think about it, you are no longer using a typewriter to create letters or documents. You no longer use an Abacus or even an electronic calculator to create invoices or financial projections. Why would you use File Cabinets, Folders, Paper and Shoe
Leather to contain your Important Documents?

Let’s take a look at some of the Benefits of Document Management Solutions:

Save Time, Money & Increase Productivity

• The Act of Filing and Retrieving Documents with a DMS is Faster, Costs Less Money and is Greener
• Eliminate the Practice of Multiple Departments Filing Redundant Copies of the Same Documents
• Have Access to your Documents from Any Computer in the World with Internet Access
• Never Lose a Document and the Cost of Replacing Lost Documents
• Document is Always Available, even if someone else is using it (documents can be viewed simultaneously by several
  co-workers)
• Reclaim Valuable Office Space currently housing Filing Cabinets and Banker’s Boxes of Files
• Stop spending Money every Month for Off-Site Document Storage of Paper Documents

Provide “Knock your Socks Off” Customer Service

• When Customers, Subscribers, Partners, etc. call for information, you have immediate access to the documents that
  store that information
• Never put a customer on “Hold” or have to call them back (after retrieving document)
• Quickly Email, Print or Fax Document(s) to satisfy the inquiry

Game Changing Document Security, Compliance & Disaster Recovery

• Provides Controlled Access to your Documents, Admin(s) controls which employees have access to which documents
• Have a Complete History (Audit Trail) whenever someone Views, Prints, Emails or Edits a document
• Provides all Revisions as Documents are Changed or Updated for both .PDF Documents and Program Files

(ex: MS Word, Excel, etc.)

• Documents are Locked in a Secure, Encrypted Repository
• Demonstrate Compliance for HIPAA, SOX & Other Compliance Agencies
• Quickly Create Audit Documents Export based on Date Ranges
• Your Documents are Safe from Theft & Disaster

(ex: Floods, Fires, etc.)

Increase Corporate Organization & Workflows

• Provides a Secure, Central Repository for All Corporate Records, Documents and Meaningful Program Files
• Manages Paper Documents, Electronic Documents and Program Files in their Native Formats

(ex: .xls, .ppt, etc.)

• Document Management provides the foundation to change traditional paper workflow processes into Efficient,
  Cost-Saving & Productive Electronic Processes

Makes your Office Green & Sustainable

• Decrease the need for Paper, Ink & Toner
• Use Less Power on Less Printing and Copying Devices
• Maintain Less Office Space for File Cabinets & Bankers Boxes
• Eliminates the need to Mail, Ship any Paper Documents