How Scanning Cuts the Cost of Document Management

Posted by Bob Loblaw on Tue, Jul 23, 2019

Whatever your current document management system may be now, you should always be looking for something to improve or somewhere to cut costs.

When it comes to the intersection between document scanning and management; scanning helps cut a range of alternative paper-based costs, making it not only a cheap investment up front but also a cost-efficient one down the road.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Waste Reduction, Document Scanning Solutions

The Risks of Skipping Data Backup: No Fallback for Disaster

Posted by Bob Loblaw on Tue, Jul 16, 2019

The amount of data collected and analyzed each day is constantly growing and will continue to grow as we move into the future; because data about customers, business partnerships, patients, transactions, and much more holds immense value, the need to protect that data is becoming stronger.

Time and time again, people tell us that they've bought an external hard drive to back up their files, documents, blueprints, photos, etc. Great, right? Sadly, that's not always the case.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Ransomware

How to Reduce Your Carbon Footprint with Document Scanning

Posted by Bob Loblaw on Tue, Jul 09, 2019

Despite recent growth in technology paper consumption also continues to grow; however with document scanning, digital files not only make your records management more sustainable, but also cheaper and more efficient.

When you scan documents and go paperless, you significantly cut back on resource consumption; in turn helping to reduce the impact your document management has on the environment.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

11 Types of Documents You Should Be Archiving and Shredding

Posted by Bob Loblaw on Tue, Jun 25, 2019

Smart business owners know their paperwork is more than just a stack of documents. All that paperwork contains the information that allows their business to function –and that means those documents need to be protected.

Think about it, you work with confidential information every single day, from credit card numbers to Social Security numbers, checks, pay stubs, private contact information, business contracts, and more. Protecting this valuable information begins with two things: shredding sensitive documents and ensuring those documents are scanned and securely backed up.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

How Scanning Helps with Business Resolutions to Declutter

Posted by Bob Loblaw on Tue, Jun 18, 2019

It's June, and we are half way through the year! How are your New Year's Business Resolution Checklist coming along? There are numerous reasons for cleaning up the workplace, but the benefits from implementing document scanning with a decluttering project are astronomical.

While reorganizing paper files works as a temporary solution for improving workflow, scanning the records and converting them to digital format provides a permanent answer for how to keep the workplace free from clutter.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions

Document Management Solutions for The Education Industry

Posted by Bob Loblaw on Tue, Jun 11, 2019

Last week we discussed choosing and implementing the right Document Management Solutions for legal documents The education industry is similar, another industry that handles official documents that is a paper-driven and document-intensive environment. The capacious influx of paperwork, such as financial aid, admission details, academic records, student and alumni records, athletic departments, human resources, registration and accounting flow in each year and poses a dilemma of effectively storing, organizing and retrieving each pertinent piece of data competently.
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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Document Scanning Solutions

Legal Document Management: Choosing and Implementing the Right Solution

Posted by Bob Loblaw on Tue, Jun 04, 2019

The proper management and storage of official documents such as legal or medical files, whether in a law firm, doctors office, hospital, or any other organization; is of paramount importance for ensuring regulatory compliance and proper operations.

Using the law industry as an example, there are very strict regulations and standards for legal document management. Such documents typically contain sensitive information that has to be protected through the implementation of multiple safeguards.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Document Scanning Solutions

Need Secure Filing Sharing for Business? There Are Solutions!

Posted by Bob Loblaw on Tue, May 14, 2019

Mobility is king in the current business climate. Your employees, from the sales team up to the CEO, want and need access to software, collaboration tools and files whether they're at their desk or on the move. One of the most vital needs being the ability to share files with one another. For many businesses, the average file sharing program simply won't do the trick for a number of reasons – but the top reason is almost always security. There's effective document solutions available to accommodate secure file sharing.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

How Secure Printing Can Keep Sensitive and Confidential Information Safe

Posted by Bob Loblaw on Tue, May 07, 2019

Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.

BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

5 Document Management Best Practice Tips

Posted by Bob Loblaw on Tue, Apr 23, 2019

There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions