The proper management and storage of official documents such as legal or medical files, whether in a law firm, doctors office, hospital, or any other organization; is of paramount importance for ensuring regulatory compliance and proper operations.
Using the law industry as an example, there are very strict regulations and standards for legal document management. Such documents typically contain sensitive information that has to be protected through the implementation of multiple safeguards.
Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.
BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.
Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions
There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.Read More
Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions
Managing the flow of information around your business is a crucial to your success. Smart businesses automate as much of the process as possible to free up their staff from administrative tasks, allowing them to focus on what is truly important; your customers. Today’s rich document management solutions definitely fit that bill. You have access to a range of solutions at your fingertips that enhance the way you store, move, secure, and share information.
Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Environmental Sustainability, Waste Reduction, Business Tips and Solutions
Technology has allowed businesses to transition from file cabinets to organizing files in digital format. Doing the manual process is time-consuming and arduous. This exposes the risk of human error which may lead to lost and damaged files. Hence, businesses automate this process using a document management system.
The benefits of document management software include optimized document handling, improved data accessibility, streamlined file searches, and lower document management costs. In addition to these, having such tools around will allow you to get a tighter grasp on the security of your company files while improving collaboration by making data sharing easy. In this post, we’ll explain to help you understand the system’s purpose and consider if your business needs it.Read More
Document Scanning Services like ours is dedicated to providing a full cycle Electronic Document Management Solution for your business, from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records.
Industries such as education, law and health care; the migration to the electronic health record for each patient is mandatory, and resources exist to help providers convert to digital form. Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits. Scanning and storing electronic documents is the first step to the electronic record transition.
Drastically improve Business efficiency with Workflow Automation. Work Faster, Better, Smoother with document management software workflow solutions help you coordinate the activity of your people and the access to your content directly through your business processes. The work that makes up these processes flows from place to place and from person to person. After all, work happens everywhere, and automating everyday processes adds significant time and money savings, as well as greater compliance and accuracy.Read More