Essential Digital Office Filing Management and Services

Posted by Bob Loblaw on Tue, Jan 15, 2019

Each Office has the primary legal responsibility for the proper care and management of its records. Document Management Solutions & Services provides the essential resources for establishing and maintaining the records of your office by the most efficient and economical means available.

The object of proper filing management is to be able to find the file you need quickly and economically, regardless of its format. Whether your Business has an over-accumulation of files and running out of storage space, or you're drowning with inactive files but not old enough to dispose, or just someone who is always on the go; you can take your office with you in the palm of your hand!

QLS-Document-Scanning-Services-Gentlemen

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Become a Digitally Mature Business with Document Scanning and Shredding Services

Posted by Bob Loblaw on Tue, Jan 08, 2019

It is important to remember that many documents, such as tax records, must be kept on file for 7 years in compliance with tax laws. However, it is still important to stay on top of your documents so they do not pile up! Keeping large amounts of confidential yet outdated information can put you or your employees at risk.Whether you need to optimize an existing IT infrastructure, or navigate the complexities of a hybrid physical and digital world, there's services and solutions that can help. With our advice (and services, if you should choose), you'll have an agile, scalable, and more efficient way to address changing business demands.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

How A State Agency’s Transition to Paperless Turned Into Big Dollar Savings

Posted by Bob Loblaw on Tue, Nov 27, 2018

First things first, what is a paperless office exactly? A paperless office, also called a paper-free office, is a work environment which uses minimal physical paper and instead uses primarily digital documents. A paperless employee is a worker who has eliminated or greatly reduced the use of paper in the workplace. The process of converting paper files into electronic files is known as digitization.

The Public Service Commission of Wisconsin transitioned to a paperless office, prompting savings estimated at over a million dollars. And, they began hearing rave reviews from customers in response to a better, broader range of services. Meanwhile, commissioners gained access to records on their tablets.

Go PaperLESS
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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Why Your Business Should Consider Scanning Services

Posted by Bob Loblaw on Tue, Nov 13, 2018

QLS-Document-Scanning-User

Have you heard the term of "going paperless"? If you recognize the terms cloud, digital, e-files, e-mail, e-anything; chances are you have a basic idea of what it means.

Let's get granular though, in order to achieve the transition from paper to paperless many businesses opt for scanning.

Document Scanning is the practice of using scanners to convert paper files and documents into digital images. More businesses are scanning documents as a way to cut costs, increase productivity and improve access to their information.

In this blog post, we discuss the benefits of scanning services and offer tips if you plan to digitize your hard copy records.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Sustainable Document Scanners

6 Tips for Buying a Copier Machine

Posted by Bob Loblaw on Tue, Nov 06, 2018

QLS-Helpful-TipsThere used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. 

Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.

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Topics: Networking, Managed Print Services, Green Initiative, Environmental Sustainability, Waste Reduction, Imaging Industry, Document Scanning Solutions, Web Enabled Printers, Sustainable Laser Printers, Sustainable Document Scanners, Business Tips and Solutions

15 Tips to Preserve and Protect Office Equipment

Posted by Bob Loblaw on Wed, Oct 31, 2018

Office equipment such as printers, fax machines and computers often cost businesses thousands of dollars to buy, maintain and repair. To protect a company’s investment, planning ahead is necessary by taking time to decide how to train employees to use office equipment properly without causing paper jams and other maintenance disasters that lead to downtime along with repair expenses.

When is the last time you were forced to call your printer company to place an order for printer equipment because something broke down? It happens to companies far too often. For that reason, we recommend forwarding this list to all employees; and since people love lists, there is a good chance everyone will follow these simple ways to protect your printer, copier machine, and other office equipment,and prevent office equipment breakdowns.

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Topics: Networking, Green Initiative, Environmental Sustainability, Waste Reduction, Imaging Industry, Ransomware, Business Tips and Solutions

What is Document Management and How Can It Help Your Business

Posted by Bob Loblaw on Tue, Oct 16, 2018

We've covered the topic of Document Management Solutions (DMS) over the years, but there’s been a lot of terminology used in the information management space, so it can feel overwhelming when you first dive in. With so much ground to cover, here's a brief explanation with the most common and essential industry terms be helpful.

What is Document Management?
What Is Document ManagementDocument management is the method of better managing files and documents to improve efficiencies, share and secure information faster while reducing costs associated with maintaining paper and digital filing systems. Document management services include document scanning, document conversion, content and data capture, cloud-based or in-house document management software, workflow automation software, and integration with your line-of-business software or network.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative

Why Your Business Should Invest in Konica Minolta Bizhubs

Posted by Bob Loblaw on Tue, Sep 25, 2018

2018 BLI Buyers Lab Line of the Year Award | Konica Minolta Bizhub

Every wonder what type of copier or printer is worth purchasing? Konica Minolta Bizhubs are one of the best Multi-Function copiers to buy. Multi-year award winner, Bizhubs allow you to copy, print, scan, fax, and more! It allows small to large businesses to complete their work tasks accurately and in a timely manner.

Award-winning solutions dominate the product lineup with fast output, efficient workflows and time-saving multi-functional productivity. With simple on-screen control, you have printing, copying and scanning right at your fingertips. Add to this seamless software integration and easy customization with many available options configured for your business. Now, let's take a closer look to see what exactly does the Konica Minolta Bizhubs have to offer.

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Topics: Networking, Waste Reduction, Document Scanning Solutions, Web Based Printing, Web Enabled Printers, Sustainable Laser Printers, Sustainable Document Scanners

Turn Filing Cabinets and Paper Documents into Searchable Digital Files

Posted by Bob Loblaw on Tue, Sep 11, 2018

Free up office space by turning cabinets and rooms of files into searchable digital images; while storing and managing your documents online securely. Document scanning and imaging services can transform your paper piles into text-searchable digital images. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP, or Online in a web-based document storage solution. 

Paper and Electronic Document Capture

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Get Rid of Your Copier Lease Nightmare and Save Money

Posted by Bob Loblaw on Tue, Aug 28, 2018

Stuck in a Lease? It's not a problem, you can leave that to us! Start replacing your long-term leases with month-to-month rentals. No fuss, no mess, pay for what you print, and return when you're done! 

Konica Minolta Bizhubs


If you're looking to rent a copier, fax machine or multi-function printer (MFP), no need to buy, when you can rent. 
Whether you need a work-group rental for just a month or a high speed color copier rental for three years, there's a hand-picked list of comprehensive line of professional copy machines for all your business needs. A fan favorite is the multi-functional, multi-award winner Konica Minolta Bizhubs. This equipment speeds up your output while streamlining your operations and workflow. Did we mention everything you need (plus more) are included with renting!

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Topics: Document Management Solutions, Networking, Managed Print Services, Waste Reduction, Web Based Printing, Web Enabled Printers, ECM