In an age where business is dominated by cloud computing, file sharing, smartphones and tablets, it may seem outdated to have a need to print out information on paper. But as you know, many areas of industry still rely heavily on printing to communicate effectively with clients and coworkers.
When it comes to printing, there are a variety of options. One decision you'll have to work through is whether local printers or network printers will better serve the needs of your company. So what is the difference between local and network printers, and what do you need to know when making your decision? Let's start by defining your options.
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Topics:
Document Management Solutions,
Networking,
Managed Print Services,
Green Initiative,
Waste Reduction,
Web Based Printing,
Web Enabled Printers
Mobility is king in the current business climate. Your employees, from the sales team up to the CEO, want and need access to software, collaboration tools and files whether they're at their desk or on the move. One of the most vital needs being the ability to share files with one another. For many businesses, the average file sharing program simply won't do the trick for a number of reasons – but the top reason is almost always security. There's effective document solutions available to accommodate secure file sharing.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions
Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.
BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Managed Print Services,
Green Initiative,
Waste Reduction,
Web Based Printing,
Web Enabled Printers,
Business Tips and Solutions
There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions,
Business Tips and Solutions
Managing the flow of information around your business is a crucial to your success. Smart businesses automate as much of the process as possible to free up their staff from administrative tasks, allowing them to focus on what is truly important; your customers. Today’s rich document management solutions definitely fit that bill. You have access to a range of solutions at your fingertips that enhance the way you store, move, secure, and share information.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Environmental Sustainability,
Waste Reduction,
Business Tips and Solutions
Technology has allowed businesses to transition from file cabinets to organizing files in digital format. Doing the manual process is time-consuming and arduous. This exposes the risk of human error which may lead to lost and damaged files. Hence, businesses automate this process using a document management system.
The benefits of document management software include optimized document handling, improved data accessibility, streamlined file searches, and lower document management costs. In addition to these, having such tools around will allow you to get a tighter grasp on the security of your company files while improving collaboration by making data sharing easy. In this post, we’ll explain to help you understand the system’s purpose and consider if your business needs it.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction
Drastically improve Business efficiency with Workflow Automation. Work Faster, Better, Smoother with document management software workflow solutions help you coordinate the activity of your people and the access to your content directly through your business processes. The work that makes up these processes flows from place to place and from person to person. After all, work happens everywhere, and automating everyday processes adds significant time and money savings, as well as greater compliance and accuracy.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Document Scanning Solutions
Skip bulky file cabinets and go beyond traditional physical storage. Current estimates show that up to 50% of space in offices can be devoted to storing paper records, and manually processing and sharing documents can be ten times as expensive as the cost of producing them. Further, it's not uncommon for businesses to have as many at nineteen copies of common business documents in various formats, such as paper, email attachments, local copies on employees' PCs, and so on. And worse, up to 70% of documents are recreated, wasting time and resources that should be focused on growing your business.
Most offices spend 1-2 hours a day managing files. Our users spend 10-20 minutes. Document Management Software such as IQmfp combines the functionality of many different programs into one, and is the best option for any company interested in the paperless office. See how you can turn your physical store rooms and filing cabinets into electronic digital ones.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions
Each Office has the primary legal responsibility for the proper care and management of its records. Document Management Solutions & Services provides the essential resources for establishing and maintaining the records of your office by the most efficient and economical means available.
The object of proper filing management is to be able to find the file you need quickly and economically, regardless of its format. Whether your Business has an over-accumulation of files and running out of storage space, or you're drowning with inactive files but not old enough to dispose, or just someone who is always on the go; you can take your office with you in the palm of your hand!
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions
It is important to remember that many documents, such as tax records, must be kept on file for 7 years in compliance with tax laws. However, it is still important to stay on top of your documents so they do not pile up! Keeping large amounts of confidential yet outdated information can put you or your employees at risk.
Whether you need to optimize an existing IT infrastructure, or navigate the complexities of a hybrid physical and digital world, there's services and solutions that can help. With our advice (and services, if you should choose), you'll have an agile, scalable, and more efficient way to address changing business demands.
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Topics:
Document Management Solutions,
Document Management Software,
Paperless Office,
Paperless Filing,
Networking,
Green Initiative,
Waste Reduction,
Document Scanning Solutions
