5 Document Management Best Practice Tips

Posted by Bob Loblaw on Tue, Apr 23, 2019

There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions

Document Management Dramatically Boosts Business Productivity

Posted by Bob Loblaw on Tue, Apr 02, 2019

Managing the flow of information around your business is a crucial to your success. Smart businesses automate as much of the process as possible to free up their staff from administrative tasks, allowing them to focus on what is truly important; your customers. Today’s rich document management solutions definitely fit that bill. You have access to a range of solutions at your fingertips that enhance the way you store, move, secure, and share information.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Environmental Sustainability, Waste Reduction, Business Tips and Solutions

Why Businesses Utilize Document Management Software Solutions

Posted by Bob Loblaw on Tue, Mar 26, 2019

Technology has allowed businesses to transition from file cabinets to organizing files in digital format. Doing the manual process is time-consuming and arduous. This exposes the risk of human error which may lead to lost and damaged files. Hence, businesses automate this process using a document management system.

The benefits of document management software include optimized document handling, improved data accessibility, streamlined file searches, and lower document management costs. In addition to these, having such tools around will allow you to get a tighter grasp on the security of your company files while improving collaboration by making data sharing easy. In this post, we’ll explain to help you understand the system’s purpose and consider if your business needs it.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction

How Workflow Automation Helps Your Business

Posted by Bob Loblaw on Tue, Jan 29, 2019

Drastically improve Business efficiency with Workflow Automation. Work Faster, Better, Smoother with document management software workflow solutions help you coordinate the activity of your people and the access to your content directly through your business processes. The work that makes up these processes flows from place to place and from person to person. After all, work happens everywhere, and automating everyday processes adds significant time and money savings, as well as greater compliance and accuracy.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Document Scanning Solutions

The Best Electronic Filing System for Your Business

Posted by Bob Loblaw on Tue, Jan 22, 2019

Skip bulky file cabinets and go beyond traditional physical storage. Current estimates show that up to 50% of space in offices can be devoted to storing paper records, and manually processing and sharing documents can be ten times as expensive as the cost of producing them. Further, it's not uncommon for businesses to have as many at nineteen copies of common business documents in various formats, such as paper, email attachments, local copies on employees' PCs, and so on. And worse, up to 70% of documents are recreated, wasting time and resources that should be focused on growing your business.

Most offices spend 1-2 hours a day managing files. Our users spend 10-20 minutes. Document Management Software such as IQmfp combines the functionality of many different programs into one, and is the best option for any company interested in the paperless office. See how you can turn your physical store rooms and filing cabinets into electronic digital ones.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Essential Digital Office Filing Management and Services

Posted by Bob Loblaw on Tue, Jan 15, 2019

Each Office has the primary legal responsibility for the proper care and management of its records. Document Management Solutions & Services provides the essential resources for establishing and maintaining the records of your office by the most efficient and economical means available.

The object of proper filing management is to be able to find the file you need quickly and economically, regardless of its format. Whether your Business has an over-accumulation of files and running out of storage space, or you're drowning with inactive files but not old enough to dispose, or just someone who is always on the go; you can take your office with you in the palm of your hand!

QLS-Document-Scanning-Services-Gentlemen

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Become a Digitally Mature Business with Document Scanning and Shredding Services

Posted by Bob Loblaw on Tue, Jan 08, 2019

It is important to remember that many documents, such as tax records, must be kept on file for 7 years in compliance with tax laws. However, it is still important to stay on top of your documents so they do not pile up! Keeping large amounts of confidential yet outdated information can put you or your employees at risk.QLS-Document-Scanning-Services-Before-and-AfterWhether you need to optimize an existing IT infrastructure, or navigate the complexities of a hybrid physical and digital world, there's services and solutions that can help. With our advice (and services, if you should choose), you'll have an agile, scalable, and more efficient way to address changing business demands.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

How A State Agency’s Transition to Paperless Turned Into Big Dollar Savings

Posted by Bob Loblaw on Tue, Nov 27, 2018

First things first, what is a paperless office exactly? A paperless office, also called a paper-free office, is a work environment which uses minimal physical paper and instead uses primarily digital documents. A paperless employee is a worker who has eliminated or greatly reduced the use of paper in the workplace. The process of converting paper files into electronic files is known as digitization.

The Public Service Commission of Wisconsin transitioned to a paperless office, prompting savings estimated at over a million dollars. And, they began hearing rave reviews from customers in response to a better, broader range of services. Meanwhile, commissioners gained access to records on their tablets.

Go PaperLESS
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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions

Why Your Business Should Consider Scanning Services

Posted by Bob Loblaw on Tue, Nov 13, 2018

QLS-Document-Scanning-User

Have you heard the term of "going paperless"? If you recognize the terms cloud, digital, e-files, e-mail, e-anything; chances are you have a basic idea of what it means.

Let's get granular though, in order to achieve the transition from paper to paperless many businesses opt for scanning.

Document Scanning is the practice of using scanners to convert paper files and documents into digital images. More businesses are scanning documents as a way to cut costs, increase productivity and improve access to their information.

In this blog post, we discuss the benefits of scanning services and offer tips if you plan to digitize your hard copy records.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Sustainable Document Scanners

6 Tips for Buying a Copier Machine

Posted by Bob Loblaw on Tue, Nov 06, 2018

QLS-Helpful-TipsThere used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. 

Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.

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Topics: Networking, Managed Print Services, Green Initiative, Environmental Sustainability, Waste Reduction, Imaging Industry, Document Scanning Solutions, Web Enabled Printers, Sustainable Laser Printers, Sustainable Document Scanners, Business Tips and Solutions