The Real Cost of Paper: Facts That Show What Your Business Spends (and Where It Can Save)

Posted by Bob Loblaw on Wed, May 29, 2019

Doing as much of your business as possible in a paperless way isn’t necessarily about being “green.” Paper is expensive –and not just the cost of the paper itself.

Here’s some food for thought:

•  The average worker in an office uses 10,000 sheets of paper annually.
•  It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
•  7.5 billion documents are created and 15 trillion copies are made each year.

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Topics: Document Management Solutions, Managed Print Services, Green Initiative, Waste Reduction, Recycling, Business Tips and Solutions

HOW BUSINESSES BENEFIT WITH NETWORKING: Local Printer vs Network Printer

Posted by Bob Loblaw on Tue, May 21, 2019

In an age where business is dominated by cloud computing, file sharing, smartphones and tablets, it may seem outdated to have a need to print out information on paper. But as you know, many areas of industry still rely heavily on printing to communicate effectively with clients and coworkers.

When it comes to printing, there are a variety of options. One decision you'll have to work through is whether local printers or network printers will better serve the needs of your company. So what is the difference between local and network printers, and what do you need to know when making your decision? Let's start by defining your options.

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Topics: Document Management Solutions, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers

How Secure Printing Can Keep Sensitive and Confidential Information Safe

Posted by Bob Loblaw on Tue, May 07, 2019

Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.

BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

8 Reasons to Rent Your Next Copier

Posted by Bob Loblaw on Tue, Apr 30, 2019

Office equipment is among the top expenses for offices and businesses. However, many businesses cannot always afford to buy a new copier machine. Going to the copy store to make copies can be an effective alternative, but eventually, the time, money, and effort will begin to add up. Luckily, there is another alternative out there, renting. Renting a copier is a great way for businesses to save money without having to actually purchase it while keeping technology up to date.

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Topics: Managed Print Services, Green Initiative, Waste Reduction, Document Scanning Solutions, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

7 Ways Your Business Can Save on Printing Costs

Posted by Bob Loblaw on Tue, Apr 16, 2019

High priced printer supplies such as toner and paper can be a frustrating expense for any business and office. Being diligent about printing expenses does not begin and end with buying a cheap printer. If you’re not mindful about your printing usage, costs will get expensive fast. Knowing how to manage your printer resources will help every dollar go a long way. Check out these practical and helpful tips to lower your overall print costs:

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Topics: Managed Print Services, Green Initiative, Environmental Sustainability, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

6 Tips for Buying a Copier Machine

Posted by Bob Loblaw on Tue, Nov 06, 2018

QLS-Helpful-TipsThere used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. 

Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.

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Topics: Networking, Managed Print Services, Green Initiative, Environmental Sustainability, Waste Reduction, Imaging Industry, Document Scanning Solutions, Web Enabled Printers, Sustainable Laser Printers, Sustainable Document Scanners, Business Tips and Solutions

Save Your Money and Budget by Renting Office Equipment

Posted by Bob Loblaw on Tue, Oct 02, 2018

Finding the best equipment for a business is no small feat. You may have spent hours wading through reviews to determine which brand and model will stand the test of time and give you the most value for your investment, especially if you have a limited budget for office equipment and supplies. But what if you don't have the budget to purchase or lease? The answer. RENT!QLS-Equipment-Small-to-Large

Provided equipment with off-site printing and on-site support; you need to produce your documents in the most professional and efficient way possible. So the next time your business needs a copier, printer, scanner, or other technology, consider renting. If you're still unsure, read on. We'll take a look at the benefits of renting and the questions you should ask to ensure you get the best deal.

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Topics: Document Management Solutions, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers

Get Rid of Your Copier Lease Nightmare and Save Money

Posted by Bob Loblaw on Tue, Aug 28, 2018

Stuck in a Lease? It's not a problem, you can leave that to us! Start replacing your long-term leases with month-to-month rentals. No fuss, no mess, pay for what you print, and return when you're done! 

Konica Minolta Bizhubs


If you're looking to rent a copier, fax machine or multi-function printer (MFP), no need to buy, when you can rent. 
Whether you need a work-group rental for just a month or a high speed color copier rental for three years, there's a hand-picked list of comprehensive line of professional copy machines for all your business needs. A fan favorite is the multi-functional, multi-award winner Konica Minolta Bizhubs. This equipment speeds up your output while streamlining your operations and workflow. Did we mention everything you need (plus more) are included with renting!

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Topics: Document Management Solutions, Networking, Managed Print Services, Waste Reduction, Web Based Printing, Web Enabled Printers, ECM

Technology is Removing Paper from Business Processes… So Why Do We Have More Paper Than Ever In Our Offices?

Posted by Gary Skalyo on Wed, Jan 20, 2016

Thereis no question that technology is changing the way we work: email, web-based applications, “the cloud”, handhelds and tablets all impact how we accomplish the work we need to get done.

Paper-based forms, records and communications have been affected heavily by such technological advancements. Today invoices, statements, confirmations, purchase orders, and more are saved and distributed as Adobe Acrobat files (PDFs) instead of paper.

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Topics: Document Management Solutions, Paperless Office, Managed Print Services, Green Initiative, Waste Reduction

5 Ways Managed Print Services Promotes Environmental Responsibility

Posted by Bob Loblaw on Thu, Oct 23, 2014

We have talked about how much a company can save in operating expenses using managed print services. On average, adopting in-house managed print services can immediately reduce operating costs by 30 percent. But cost-savings aren’t the only compelling reason to adopt in-house print services. The positive environmental impact offered by print services can be a great motivator for both employees and senior management.

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Topics: Paperless Office, Managed Print Services, Green Initiative, Waste Reduction