Improving Your Document and Filing Management: A Step-by-Step Guide

Posted by Bob Loblaw on Tue, Oct 08, 2019

Well-maintained filing and document management system help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. As you turn to evaluating your own records management, questions to ask yourself include what are the greatest weaknesses in your system, and what steps can you take to improve your overall records management practices?

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions

Top 5 Ways to Reduce Your Business Operational Costs

Posted by Bob Loblaw on Tue, Oct 01, 2019

Putting together proposals is an essential process in winning new business. Collecting receivables, paying bills, and getting approvals are just duties that come along with running an organization; but the costs of those processes aren’t written in stone, especially since the advent of digital document management.

Today’s CFOs and CIOs are always on the lookout for ways to reduce operational costs. Any change that helps your employees find documents they need more quickly, for example, could help your team become more efficient, reducing your operational costs.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Business Tips and Solutions

Document and File Storage Laws: Ensuring You Stay Compliant

Posted by Bob Loblaw on Tue, Sep 24, 2019

Securely storing your important information doesn’t just make business sense —for most records it’s the law. Ranging from financial to healthcare and a range of other industries in between, it’s important to be sure you’re taking steps to stay compliant with laws like HIPAA and GLBA.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Document Scanning Solutions, Business Tips and Solutions

Top 10 Reasons to Scan Your Documents, Files, and Records

Posted by Bob Loblaw on Tue, Sep 17, 2019


As technology continues to improve, going paperless is becoming more and more common —and in some cases like healthcare, it’s now standard. From saving money in both the long and short-term, to increasing productivity and security right from the get-go, there are numerous reasons to scan your records.

Still on the fence about scanning and going paperless? Why wait any longer when your business can reap a host of benefits?

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions

Comparing Document Management Options: Cost, Security, and Efficiency

Posted by Bob Loblaw on Tue, Sep 10, 2019

Proper document management can make a business more efficient and more secure while cutting costs. Depending on the needs of your business and whether you use digital or physical documents, solutions can vary.

Although the primary focus of a company revolves around the day-to-day work of your business, creating and adhering to an established document management system is also an integral and ever-evolving part of any productive organization.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Document Scanning Solutions, Ransomware, Business Tips and Solutions

What Is a Disaster Recovery Plan and Why It Is Important

Posted by Bob Loblaw on Tue, Aug 27, 2019

Organizations can’t always avoid disasters, however having disaster recovery plans and the preventative measures they include are essential for minimizing potential damage, quickly getting things back up and running, and most importantly preventing disasters in the first place.

Learn more about what a disaster recovery plan is, why it’s important—including statistics and the benefits—and the top types of plans and preventative strategies used in disaster recovery plans today.

 

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Ransomware, Business Tips and Solutions

How to Reduce Your Carbon Footprint with Document Scanning

Posted by Bob Loblaw on Tue, Jul 09, 2019

Despite recent growth in technology paper consumption also continues to grow; however with document scanning, digital files not only make your records management more sustainable, but also cheaper and more efficient.

When you scan documents and go paperless, you significantly cut back on resource consumption; in turn helping to reduce the impact your document management has on the environment.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

11 Types of Documents You Should Be Archiving and Shredding

Posted by Bob Loblaw on Tue, Jun 25, 2019

Smart business owners know their paperwork is more than just a stack of documents. All that paperwork contains the information that allows their business to function –and that means those documents need to be protected.

Think about it, you work with confidential information every single day, from credit card numbers to Social Security numbers, checks, pay stubs, private contact information, business contracts, and more. Protecting this valuable information begins with two things: shredding sensitive documents and ensuring those documents are scanned and securely backed up.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

The Real Cost of Paper: Facts That Show What Your Business Spends (and Where It Can Save)

Posted by Bob Loblaw on Wed, May 29, 2019

Doing as much of your business as possible in a paperless way isn’t necessarily about being “green.” Paper is expensive –and not just the cost of the paper itself.

Here’s some food for thought:

•  The average worker in an office uses 10,000 sheets of paper annually.
•  It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
•  7.5 billion documents are created and 15 trillion copies are made each year.

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Topics: Document Management Solutions, Managed Print Services, Green Initiative, Waste Reduction, Recycling, Business Tips and Solutions

How Secure Printing Can Keep Sensitive and Confidential Information Safe

Posted by Bob Loblaw on Tue, May 07, 2019

Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.

BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions