How to Reduce Your Carbon Footprint with Document Scanning

Posted by Bob Loblaw on Tue, Jul 09, 2019

Despite recent growth in technology paper consumption also continues to grow; however with document scanning, digital files not only make your records management more sustainable, but also cheaper and more efficient.

When you scan documents and go paperless, you significantly cut back on resource consumption; in turn helping to reduce the impact your document management has on the environment.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

11 Types of Documents You Should Be Archiving and Shredding

Posted by Bob Loblaw on Tue, Jun 25, 2019

Smart business owners know their paperwork is more than just a stack of documents. All that paperwork contains the information that allows their business to function –and that means those documents need to be protected.

Think about it, you work with confidential information every single day, from credit card numbers to Social Security numbers, checks, pay stubs, private contact information, business contracts, and more. Protecting this valuable information begins with two things: shredding sensitive documents and ensuring those documents are scanned and securely backed up.

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Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions

The Real Cost of Paper: Facts That Show What Your Business Spends (and Where It Can Save)

Posted by Bob Loblaw on Wed, May 29, 2019

Doing as much of your business as possible in a paperless way isn’t necessarily about being “green.” Paper is expensive –and not just the cost of the paper itself.

Here’s some food for thought:

•  The average worker in an office uses 10,000 sheets of paper annually.
•  It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
•  7.5 billion documents are created and 15 trillion copies are made each year.

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Topics: Document Management Solutions, Managed Print Services, Green Initiative, Waste Reduction, Recycling, Business Tips and Solutions

How Secure Printing Can Keep Sensitive and Confidential Information Safe

Posted by Bob Loblaw on Tue, May 07, 2019

Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.

BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

8 Reasons to Rent Your Next Copier

Posted by Bob Loblaw on Tue, Apr 30, 2019

Office equipment is among the top expenses for offices and businesses. However, many businesses cannot always afford to buy a new copier machine. Going to the copy store to make copies can be an effective alternative, but eventually, the time, money, and effort will begin to add up. Luckily, there is another alternative out there, renting. Renting a copier is a great way for businesses to save money without having to actually purchase it while keeping technology up to date.

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Topics: Managed Print Services, Green Initiative, Waste Reduction, Document Scanning Solutions, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

5 Document Management Best Practice Tips

Posted by Bob Loblaw on Tue, Apr 23, 2019

There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions

7 Ways Your Business Can Save on Printing Costs

Posted by Bob Loblaw on Tue, Apr 16, 2019

High priced printer supplies such as toner and paper can be a frustrating expense for any business and office. Being diligent about printing expenses does not begin and end with buying a cheap printer. If you’re not mindful about your printing usage, costs will get expensive fast. Knowing how to manage your printer resources will help every dollar go a long way. Check out these practical and helpful tips to lower your overall print costs:

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Topics: Managed Print Services, Green Initiative, Environmental Sustainability, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions

How Renting Office Equipment Can Benefit Your Business

Posted by Bob Loblaw on Tue, Apr 09, 2019

There are factors that go into deciding whether your business should buy or lease office equipment, for example multi-function copiers. While in some instances it may be better to invest in purchasing or leasing a copier, renting will actually be more beneficial. With today's growing industries, and changing business processes; new technology are being released at an exponential rate, creating more pressures for difficult for Businesses to keep up-to-date.

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Topics: Green Initiative, Environmental Sustainability, Waste Reduction, Imaging Industry, Web Based Printing, Web Enabled Printers, Sustainable Laser Printers, Sustainable Document Scanners, Business Tips and Solutions

Document Management Dramatically Boosts Business Productivity

Posted by Bob Loblaw on Tue, Apr 02, 2019

Managing the flow of information around your business is a crucial to your success. Smart businesses automate as much of the process as possible to free up their staff from administrative tasks, allowing them to focus on what is truly important; your customers. Today’s rich document management solutions definitely fit that bill. You have access to a range of solutions at your fingertips that enhance the way you store, move, secure, and share information.

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Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Environmental Sustainability, Waste Reduction, Business Tips and Solutions

Break Your Leases and Start Renting Without Commitments

Posted by Bob Loblaw on Tue, Mar 19, 2019

Ditch your leases and rent instead! Why? Because no commitments, no hassles, no stress! As a new business owner, or even a well-established one, it makes perfect sense to consider rentals. Leasing equipment generally makes it yours to own eventually, but you end up with a depreciated asset; and in a technological business world, it's imperative to keep your equipment updated.

Buying a brand new copier, multi-function printer, or other piece of office equipment can be a huge expense. Plus, maintenance on those same pieces of equipment can add up to costly repairs in a short period of time. If you’re not ready to take that risk, or you want the peace of mind that comes with not having to worry about untimely repairs or maintenance, renting is the best course of action for you.

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Topics: Document Management Solutions, Green Initiative, Waste Reduction, Business Tips and Solutions