How to Reduce Your Carbon Footprint with Document Scanning

Posted by Bob Loblaw on Tue, Jul 09, 2019

Despite recent growth in technology paper consumption also continues to grow; however with document scanning, digital files not only make your records management more sustainable, but also cheaper and more efficient.

When you scan documents and go paperless, you significantly cut back on resource consumption; in turn helping to reduce the impact your document management has on the environment.

Carbon Footprint Recycling


We found a video with details including facts on paper use today and some of the top eco-friendly benefits of document scanning. Watch the video or read on to find out more about how scanning can cut your carbon footprint.

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How Scanning Creates Sustainable Records Management

Document Scanning creates a sustainable records management environment that keeps your data safe and secured. Scanning Services can cut your carbon footprint, with details including facts on paper use today and some of the top eco-friendly benefits of Document Scanning.

By removing the need to use paper for daily tasks, Document Scanning helps to provide a sustainable solution for managing your records.

Facts On Paper Use

Scanning Services Prevents WasteWhile technology is a growing part of business today, so is paper consumption —an estimated 2% of the Earth’s greenhouse gases are the result of paper products.

Here are just a few statistics on paper use today:

  • It takes 1 tree to create 12,500 sheets of paper
  • The US uses of 65 million trees per year to produce paper products
  • Paper makes up over 25% of solid landfill waste
  • Average office workers use as much as 10,000 sheets of paper per year
  • Documents are copied and printed 19 times on average
  • As much as 20% of documents are misfiled or lost
  • Over 40% of copies are disposed within 24 hours
  • As much as 50% of files are discarded due to printing errors and mistakes

No Need to Print Multiple Copies

With paper every time you need copies of documents to distribute for a meeting or to send by mail it requires more and more resources.

When you scan files though it only takes a right-click to make a digital copy, making scanning not only a more sustainable way to manage files, but also faster and cheaper.

No New Copies for Lost or Misfiled Records

Scanning Services Prevents Lost Misfiled RecordsIf you lose or misfile papers, the only real options are to either print a new copy from your backups (if you have one), or to make an entirely new copy.

When files are scanned and indexed in a DMS system though they can be found via keyword search instead, meaning files can’t be lost, and if they’re deleted a new copy won’t require paper.

No More Hard-Copy Backups

Keeping backups of your files is a crucial part of document management no matter the format.

With hard-copies though, making a 2nd copy of each and every one of your documents can take huge amounts of paper.

On the flip side, thousands of digital files can be copied and backed up in minutes—on top of the fact that digital backups take up a fraction of the space and can be automated with DMS software.

No Need to Handle Recycling Old Papers Yourself

Less Recycling with Scanning ServicesWhen you use a scanning service, once the process is complete the scanning provider shreds the documents for additional security.

Because paper shreds require a unique recycling process, after shredding a partner recycling company comes to collect the shreds and recycle them at their facility—finishing your scanning and conversion project on a sustainable note.

Need to Cut Back On Your Carbon Footprint?

Become digitally mature with Companies like Amazon, Google, and other companies both big and small, that utilizes document scanning and other sustainable document management solutions.

To get started with free and no-obligation quotes on Document Scanning, Document Management Solutions, DMS software, and other Document Management Services; feel free to contact us or give us a call at (716) 852-2203 or toll-free at (800) 859-2203. Our specialists with over 20+ years experience would be more than happy to help.

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How much do you spend on your carbon footprint? How does your Company manage data, files, and documents? Feel free to share your experiences, we love hearing from you.

 

Topics: Document Management Solutions, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Recycling, Document Scanning Solutions, Business Tips and Solutions