Essential Digital Office Filing Management and Services

Posted by Bob Loblaw on Tue, Jan 15, 2019

Each Office has the primary legal responsibility for the proper care and management of its records. Document Management Solutions & Services provides the essential resources for establishing and maintaining the records of your office by the most efficient and economical means available.

The object of proper filing management is to be able to find the file you need quickly and economically, regardless of its format. Whether your Business has an over-accumulation of files and running out of storage space, or you're drowning with inactive files but not old enough to dispose, or just someone who is always on the go; you can take your office with you in the palm of your hand!

QLS-Document-Scanning-Services-Gentlemen

Click to Watch DemoA well designed filing system allows:


  • Every business, company & industry benefits
  • Quick, easy filing and retrieval of information
  • Ensures integrity and continuity of record keeping despite changes in office personnel
  • Meets industry and law compliance
  • Uniform practices throughout the office
  • Filing is less difficult & tedious
  • Easy identification of active & inactive records
  • Clear & simple file categories that works for you
  • Customizable, expandable and flexible to meet your needs



Get rid of physical files without losing the data:

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In our last post we discussed the benefits of becoming a "Digitally Mature Business with Document Scanning and Shredding Services" below are additional document and file examples:

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What kind of Service options you wonder?

Ensure employees don’t have to worry about destruction and paper shredding

Office & Commercial Shredding ProgramManaging your office’s files, records, and documents can take a lot of time and put extra stress on you and your employees. Office shredding services helps you take full control over your shredding without creating extra tasks for you and your workers.

Unique office shredding management service begins with a full assessment of your current policies and procedures for security, legal compliance, and cost efficiency. After this, a complimentary assessment will be provided to you with a report that includes recommended actions as well as our custom program proposal.

Working with a shredding and destruction service will help ensure your business complies with privacy laws that govern how companies collect, store, and dispose of confidential information.


Mobile trucks can come right to your front door at your convenience

qls-2014-ford-transit-passengerfrontWhether you have a single box of files or stacks of paper, we can take care of that! Destruction and shredding services offer simple ways for you to safely and securely shred confidential and personal records, documents, and files.

A secure and cost-effective shredding service that will allow you to have peace of mind, knowing that your personal information will never end up in the wrong hands.

If you have multiple boxes that need to be shredded, mobile vehicles can easily come to you or you can drop off your documents or non-paper products at our secure facility.


Our shredding unit will securely shred all of your materials

qls-2014-ford-transit-driverfrontIf your company does not produce a lot of documents on a consistent basis, or if your business requires infrequent shredding services, one-time shredding is also available. No job is too big or too small.

We can securely destroy large volumes of material sitting in your warehouse, or the old files in your cabinets to help make extra space. Whatever you need, there are services available.


Non-paper destruction services available for 
hard drives, backup tapes, old computer equipment, optical media, plus more

Did you know that other materials besides paper files and documents can be shredded and destroyed? There are non-paper shredding services that specializes in the destruction of more than just paper documents, such as hard drives, backup tapes, old computer equipment, optical media, plus more.

If your retired computer equipment, data storage devices, or products requires secure disposal, trust that your materials are disposed in a secure and environmentally responsible manner.

Non-Paper Destruction Services

You may be wondering who needs to shred non-paper items such as hard drives – and why this is important. Hard drives often contain significant amounts of confidential company information. Simply throwing them away, or even attempting to destroy them yourself, does not guarantee that your information has been properly destroyed.

Unsure of what kind of shredding or destruction is right for you? See below for some businesses that can benefit from these services:

  • Financial institutions
  • Government institutions
  • Legal firms
  • Both large and small businesses
  • Health organizations
  • Educational organizations
  • plus more!

Request a Personal Demo  Click for Your Free Quote 

 

The list above is by no means exhaustive, everyone can benefit. These are all important services that you or your business could take advantage of to keep your information safer and more organized. Learn here or feel free to contact us to find out more!

How does your Business handle your filing, both digital and hard copy? We're always interested to hear about your Document Management experiences, feel free to share!

 

Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions