Document Scanners are a requirement for many businesses, especially those that are moving in a Green and/or Paperless direction. Once the necessity is realized, the question then becomes: what type/brand/model is best suited to the business?
There are numerous characteristics about business quality scanners that should be evaluated when shopping for the perfect solution. Here are a few questions business leaders should ask while comparing competing options.
- What document size(s) will be scanned? Does the business have a lot of legal-size documents that need to be scanned? If that's the case, then a scanner with a feeder which can accommodate that size is necessary. But beyond that, does the scanner need to support documents smaller than 8.5" x 11"? Or even larger than legal? The hardware should support the document sizes that the business will be scanning.
- Is speed important? Not all document scanners are created equal when it comes to scanning speed. In fact, it's a foregone conclusion that scanning speed is directly related to price. The faster the scanner scans, the more it costs. It's also important to tie this point to the previous point: if the scanner is advertised at scanning x pages per minute (ppm), that metric assumes 8.5" x 11" sized documents. If the business will be scanning a lot of legal size documents, the throughput will be slower than advertised because those documents are longer.
- What type of paper will be scanned? If the business will need to scan card stock, photograph paper, thin paper, or some other unusual material, this should definitely be a consideration when shopping for a scanner. There are a few things more frustrating to business leaders than investing a large sum of money in a scanner only to find that it jams frequently because it can't handle various paper formats.