Document Scanning is the process of converting paper documents into electronic image format using Document Scanning Software and High-Speed Document Scanners. These images can then be indexed and stored in a Document Storage System which gives people the ability to search through millions of documents for one page in a matter of seconds.
Any type of document that can be scanned, this includes: documents, books, pictures, posters, brochures, etc. As companies move towards managing more and more electronic images, they must develop a Document Management System that will best suit their needs. However, it is not enough to have a Document Imaging System; it must also be maintained. One of the responsibilities in the implementation and ongoing administration of a Document Imaging System are to provide educated guesses of the amount of storage the company will need.
Before a company decides to start scanning all their documents to CD, DVD or to a server, here are some things to consider when assessing, planning, designing, and implementing a document management system for their work environment.
Are you already using a Document Management Strategy? If so, please share your experiences with us!