It's June, and we are half way through the year! How are your New Year's Business Resolution Checklist coming along? There are numerous reasons for cleaning up the workplace, but the benefits from implementing document scanning with a decluttering project are astronomical.
While reorganizing paper files works as a temporary solution for improving workflow, scanning the records and converting them to digital format provides a permanent answer for how to keep the workplace free from clutter.
The proper management and storage of official documents such as legal or medical files, whether in a law firm, doctors office, hospital, or any other organization; is of paramount importance for ensuring regulatory compliance and proper operations.
Using the law industry as an example, there are very strict regulations and standards for legal document management. Such documents typically contain sensitive information that has to be protected through the implementation of multiple safeguards.
Doing as much of your business as possible in a paperless way isn’t necessarily about being “green.” Paper is expensive –and not just the cost of the paper itself.
Here’s some food for thought:
• The average worker in an office uses 10,000 sheets of paper annually.
• It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
• 7.5 billion documents are created and 15 trillion copies are made each year.
In an age where business is dominated by cloud computing, file sharing, smartphones and tablets, it may seem outdated to have a need to print out information on paper. But as you know, many areas of industry still rely heavily on printing to communicate effectively with clients and coworkers.
When it comes to printing, there are a variety of options. One decision you'll have to work through is whether local printers or network printers will better serve the needs of your company. So what is the difference between local and network printers, and what do you need to know when making your decision? Let's start by defining your options.Read More
Law files, medical records, client information, human resources and employee paperwork are just a few examples of documents that are often printed on a shared printer, but contain information that should not be shared. Providing the tools for employees to properly handle private and confidential information is the responsibility of the organization.
BONUS: Included are standard step-by-step instructions to using the secure print features of a multi-function printer.
Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Managed Print Services, Green Initiative, Waste Reduction, Web Based Printing, Web Enabled Printers, Business Tips and Solutions
Office equipment is among the top expenses for offices and businesses. However, many businesses cannot always afford to buy a new copier machine. Going to the copy store to make copies can be an effective alternative, but eventually, the time, money, and effort will begin to add up. Luckily, there is another alternative out there, renting. Renting a copier is a great way for businesses to save money without having to actually purchase it while keeping technology up to date.
There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it.Read More
Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Networking, Green Initiative, Waste Reduction, Document Scanning Solutions, Business Tips and Solutions