Any File. Any Document. Anytime. Anywhere.

Posted by Bob Loblaw on Tue, Feb 26, 2019

 

Document Scanning Services like ours is dedicated to providing a full cycle Electronic Document Management Solution for your business, from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records.

Scanning Services Flow


Document Imaging and Electronic Storage is a multi-step process. There's a system suite of hardware and conversion software to capture and assure clarity, readability, and retrievability of files and records.

Document Scanning Service Bureau Flow

QLS-Scanning-Services-Solutions-Flow


Prepping
Service Bureau professionals make each page ready for scanning by removing staples, paperclips, eliminating duplicate forms, aligning edges, removing envelopes and sizing smaller pages for readability. Every page of the file is prepped prior to the scanning process.

Service Bureau professionals make each page ready for scanning by removing staples, paperclips, eliminating duplicate forms, aligning edges, removing envelopes and sizing smaller pages for readability. Every page of the file is prepped prior to the scanning process.

Scanning
We use state of the art scanning software to capture each image and create the readable, usable electronic document. Our scanning software is the most powerful, complete and full-featured document capture and indexing system on the market. It ensures the highest quality of each document with image cleanup capabilities.

Indexing and Quality Assurance
Indexing verifies the number of documents in a file and places them in a simple hierarchy to create an electronic "file cabinet" for your records. We bring order to your document hierarchy where there may have been none. Our quality assurance process verifies that captured data has been scanned and indexed properly while guaranteeing the quality of scanned images. This assures an easily searchable, secure electronic document for future retrieval and use.

Exporting for Easy Retrieval
Your records are exported to your medium of choice such as DVD, flash drive, etc. Records are now easily searchable and retrievable at all times to improve the performance of your business.

Click to Learn More about Scanning Services[Click to Watch a Demo]
 
Every business —healthcare, law, government, financial services, retail, manufacturing, education, and others –will benefit from affordable technology that assists in capturing, storing and retrieving information.
 
"By law, we have to keep our obstetric patient records until 7 years after the baby reaches the age of majority at 25. They picked up our inactive records and scanned thousands of patient charts onto DVD's. This would have been too time consuming on our own. Now, 85 boxes of hard to find patient records are on 5 DVD's in an easy to retrieve format. We highly recommend Scanning Services."
—Maitri Health Care for Women
 
"Our statement and invoice processing has dramatically changed for the better. Instead of constantly printing, mailing and faxing invoices and statements, we now email this information to our customers, and make them available online for our customers to review —we've reduced paper consumption dramatically while implementing an accounting process for the future."
—Bond Auto Parts
 
As mentioned, certain industries such as health care; the migration to the electronic health record for each patient is mandatory, and incentives exist to help providers convert to digital form. Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits.
Paper to Digital Process
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Scanning and storing electronic documents is the first step to the electronic record transition; as well as the first step to workflow freedom! How do you manage your work files and documents? Have you gone digital? If so, let us know how your experiences are!

 

Topics: Document Management Solutions, Document Management Software, Paperless Office, Paperless Filing, Green Initiative, Waste Reduction, Document Scanning Solutions