There used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies.
Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.
In our last post we discussed tips to preserve, protect, and maintain your office equipment. In this post, we'll be discussing about making the decision to buy a copier machine can be overwhelming. One way to simplify the process is to choose a local company with a great reputation, guaranteeing you personalized service from a team that truly cares. Another way to make it easier is to narrow it down to one brand and model, such as the award-winning Konica Minolta Bizhub copier machines.
Here are 6 Tips to Think About When Shopping:
- Assess your Needs
Before you start comparing copier machines, assess your printing needs. Make a list of all the projects you do and the features required to do them to help guide you as you shop. Important areas to assess are your company’s need for color printing, printing volume, data security concerns, faxing capabilities, and types of paper you need to accommodate. Be thorough at this step because it will be the difference between loving your new machine and feeling frustrated.
- Consider Buying Used
As you start comparing different copier machines, consider opting for a used model. Most used copiers are in fantastic shape and have been refurbished to run like new. You can get all of the great features, speed, and functionality you need while saving money. It’s possible that the money you save on a used copier will be sufficient to let you upgrade to a better model.
- Learn about Features
Modern copier machines are equipped with loads of convenient features. These features are often optional, so it pays to learn before you buy. A finisher is a handy feature that lets you staple, hole punch, fold mail, and create booklets, all of which save you time and increase accuracy. Other great features like speedy internal processing, all-in-one productivity, and test page options are also available on many Konica Minolta printers, giving you the freedom to choose features that boost productivity.
- Look at Technology
High tech copier machines can become a hub for your office. If your office has multiple people using the same machine, focus on copier machines with wireless networking capability. While you’re exploring networking options, take data security into consideration, too. When scanning documents or sending them to the printer, you need to know your information will be protected, a specialty of the Bizhub models. Also, some copier machines are compatible with mobile apps (such as Konica Minolta’s PageScope app) that allow printing from your smartphone or tablet.
- Know about Maintenance
Protecting your investment is vital, so pay attention to maintenance issues and costs. The cost of ink can be substantial, especially if you print at a high volume or resolution. Make sure you understand things like DPI and ink quality, so you can choose machines that genuinely match your needs. Replacement costs for things like staples and paper should also be factored into your decision. Most importantly, consider the service policy of the company you buy from, because your satisfaction will largely depend on how effectively the company fixes issues that occur with your machine.
- Think Green
Thinking green can save you green when it comes to copier machines, so look for a model that makes it easy to reduce your environmental impact. Konica Minolta leads the way on eco-friendly features, such as Energy Star certification, organically produced toner, use of recycled materials, and the capability to monitor the impact of your copier machines.
Great copier machines, such as Konica Minolta’s Bizhub models, can make your business run much more smoothly. As you do your research and consider these tips, don’t forget that you can meet all of your needs. We hope these tips will give you confidence when purchasing your next copier and/or multi-function printer for your business. If you are located around the Buffalo, NY area, stop right in and our specialists can help you; if not you can also contact us here. We would be happy to walk you through the purchase process and help you pick the right equipment for your business!
What current copier or office equipment is your Business using? How is it working out for you? Please do share you're experiences!
[Source: Common Sense Business Solutions]