How Workflow Automation Helps Your Business

Posted by Bob Loblaw on Tue, Jan 29, 2019

Drastically improve Business efficiency with Workflow Automation. Work Faster, Better, Smoother with document management software workflow solutions help you coordinate the activity of your people and the access to your content directly through your business processes. The work that makes up these processes flows from place to place and from person to person. After all, work happens everywhere, and automating everyday processes adds significant time and money savings, as well as greater compliance and accuracy.

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Topics: Document Management Software, Document Management Solutions, Document Scanning Solutions, Networking, Paperless Filing, Paperless Office

The Best Electronic Filing System for Your Business

Posted by Bob Loblaw on Tue, Jan 22, 2019

Skip bulky file cabinets and go beyond traditional physical storage. Current estimates show that up to 50% of space in offices can be devoted to storing paper records, and manually processing and sharing documents can be ten times as expensive as the cost of producing them. Further, it's not uncommon for businesses to have as many at nineteen copies of common business documents in various formats, such as paper, email attachments, local copies on employees' PCs, and so on. And worse, up to 70% of documents are recreated, wasting time and resources that should be focused on growing your business.

Most offices spend 1-2 hours a day managing files. Our users spend 10-20 minutes. Document Management Software such as IQmfp combines the functionality of many different programs into one, and is the best option for any company interested in the paperless office. See how you can turn your physical store rooms and filing cabinets into electronic digital ones.

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Topics: Document Management Software, Document Management Solutions, Document Scanning Solutions, Waste Reduction, Green Initiative, Networking, Paperless Filing, Paperless Office

Essential Digital Office Filing Management and Services

Posted by Bob Loblaw on Tue, Jan 15, 2019

Each Office has the primary legal responsibility for the proper care and management of its records. Document Management Solutions & Services provides the essential resources for establishing and maintaining the records of your office by the most efficient and economical means available.

The object of proper filing management is to be able to find the file you need quickly and economically, regardless of its format. Whether your Business has an over-accumulation of files and running out of storage space, or you're drowning with inactive files but not old enough to dispose, or just someone who is always on the go; you can take your office with you in the palm of your hand!

QLS-Document-Scanning-Services-Gentlemen

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Topics: Document Management Solutions, Document Management Software, Document Scanning Solutions, Waste Reduction, Green Initiative, Paperless Filing, Networking, Paperless Office

Become a Digitally Mature Business with Document Scanning and Shredding Services

Posted by Bob Loblaw on Tue, Jan 08, 2019

It is important to remember that many documents, such as tax records, must be kept on file for 7 years in compliance with tax laws. However, it is still important to stay on top of your documents so they do not pile up! Keeping large amounts of confidential yet outdated information can put you or your employees at risk.QLS-Document-Scanning-Services-Before-and-AfterWhether you need to optimize an existing IT infrastructure, or navigate the complexities of a hybrid physical and digital world, there's services and solutions that can help. With our advice (and services, if you should choose), you'll have an agile, scalable, and more efficient way to address changing business demands.

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Topics: Document Scanning Solutions, Document Management Solutions, Document Management Software, Waste Reduction, Green Initiative, Networking, Paperless Filing, Paperless Office

Go Digital with Document Scanning Services

Posted by Bob Loblaw on Tue, Dec 18, 2018

Get rid of storage fees, filing cabinets, and mountains of documents. Benefit from less paper and easier access to information. While some paper documents need to be stored for several years in order to maintain compliance with state and federal regulations, the majority of active business documents and legacy records can be digitized for better accessibility and to unlock the value of that information.

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Topics: Document Scanning Solutions, Green Initiative, Paperless Filing, Paperless Office, Document Management Software, Document Management Solutions, Waste Reduction

A Step-By-Step Guide to Make Your Office Paperless

Posted by Bob Loblaw on Tue, Dec 11, 2018

There's been a lot of talk about "going paperless", paper documents and filing cabinets have been the way to organize information for decades; but that doesn’t mean they’re the best option. Many Businesses and Departments worldwide are transitioning from physical documents to electronic document management systems. Why? There are many reasons; and simply put, the benefits far outweigh the drawbacks.

Going entirely paperless may not be the best option for every business, but even just digitizing a portion of your records can help you reap the advantages of a paperless office. The future is paperlessbut how do you achieve this exactly?

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Topics: Paperless Filing, Paperless Office, Document Management Solutions, Document Management Software, Waste Reduction, Green Initiative

Benefits of Transforming Into a Paperless Office with Paperless Employees

Posted by Bob Loblaw on Tue, Dec 04, 2018

Digital transformation is the process by which an organization moves its documents and workflow to a digital platform. This is obviously not a transformation that happens overnight. At the same time, it is an investment that quickly proves itself worthwhile. A significant amount of digital transformation is “going paperless.”

The idea of an entirely paperless office has existed since personal computers became the basis of the modern workplace. Despite the prevalence of electronic documents and email, most organizations still rely on paper documents. There are many benefits to going paperless, from saving resources to boosting security; yet from handouts at meetings and on-boarding documents to receipts, many business processes still revolve around paper. While it’s easy to guess that paper document reduction is part of the plan, there’s far more to it than that. Here are some reasons why you should go paperless and what it means for your Business.

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Topics: Paperless Filing, Paperless Office, Document Management Solutions, Document Management Software, Document Scanning Solutions, Waste Reduction, Green Initiative

How A State Agency’s Transition to Paperless Turned Into Big Dollar Savings

Posted by Bob Loblaw on Tue, Nov 27, 2018

First things first, what is a paperless office exactly? A paperless office, also called a paper-free office, is a work environment which uses minimal physical paper and instead uses primarily digital documents. A paperless employee is a worker who has eliminated or greatly reduced the use of paper in the workplace. The process of converting paper files into electronic files is known as digitization.

The Public Service Commission of Wisconsin transitioned to a paperless office, prompting savings estimated at over a million dollars. And, they began hearing rave reviews from customers in response to a better, broader range of services. Meanwhile, commissioners gained access to records on their tablets.

Go PaperLESS
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Topics: Paperless Filing, Paperless Office, Document Management Solutions, Document Management Software, Document Scanning Solutions, Networking, Green Initiative, Waste Reduction

Why Your Business Should Consider Scanning Services

Posted by Bob Loblaw on Tue, Nov 13, 2018

QLS-Document-Scanning-User

Have you heard the term of "going paperless"? If you recognize the terms cloud, digital, e-files, e-mail, e-anything; chances are you have a basic idea of what it means.

Let's get granular though, in order to achieve the transition from paper to paperless many businesses opt for scanning.

Document Scanning is the practice of using scanners to convert paper files and documents into digital images. More businesses are scanning documents as a way to cut costs, increase productivity and improve access to their information.

In this blog post, we discuss the benefits of scanning services and offer tips if you plan to digitize your hard copy records.

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Topics: Document Scanning Solutions, Sustainable Document Scanners, Document Management Solutions, Waste Reduction, Green Initiative, Networking, Paperless Office, Paperless Filing

6 Tips for Buying a Copier Machine

Posted by Bob Loblaw on Tue, Nov 06, 2018

QLS-Helpful-TipsThere used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. 

Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.

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Topics: Sustainable Document Scanners, Sustainable Laser Printers, Web Enabled Printers, Waste Reduction, Green Initiative, Environmental Sustainability, Managed Print Services, Imaging Industry, Document Scanning Solutions, Networking, Business Tips and Solutions