Benefits of Transforming Into a Paperless Office with Paperless Employees

Posted by Bob Loblaw on Tue, Dec 04, 2018

Digital transformation is the process by which an organization moves its documents and workflow to a digital platform. This is obviously not a transformation that happens overnight. At the same time, it is an investment that quickly proves itself worthwhile. A significant amount of digital transformation is “going paperless.”

The idea of an entirely paperless office has existed since personal computers became the basis of the modern workplace. Despite the prevalence of electronic documents and email, most organizations still rely on paper documents. There are many benefits to going paperless, from saving resources to boosting security; yet from handouts at meetings and on-boarding documents to receipts, many business processes still revolve around paper. While it’s easy to guess that paper document reduction is part of the plan, there’s far more to it than that. Here are some reasons why you should go paperless and what it means for your Business.

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Topics: Paperless Filing, Paperless Office, Document Management Solutions, Document Management Software, Document Scanning Solutions, Waste Reduction, Green Initiative

How A State Agency’s Transition to Paperless Turned Into Big Dollar Savings

Posted by Bob Loblaw on Tue, Nov 27, 2018

First things first, what is a paperless office exactly? A paperless office, also called a paper-free office, is a work environment which uses minimal physical paper and instead uses primarily digital documents. A paperless employee is a worker who has eliminated or greatly reduced the use of paper in the workplace. The process of converting paper files into electronic files is known as digitization.

The Public Service Commission of Wisconsin transitioned to a paperless office, prompting savings estimated at over a million dollars. And, they began hearing rave reviews from customers in response to a better, broader range of services. Meanwhile, commissioners gained access to records on their tablets.

Go PaperLESS
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Topics: Paperless Filing, Paperless Office, Document Management Solutions, Document Management Software, Document Scanning Solutions, Networking, Green Initiative, Waste Reduction

Why Your Business Should Consider Scanning Services

Posted by Bob Loblaw on Tue, Nov 13, 2018


Have you heard the term of "going paperless"? If you recognize the terms cloud, digital, e-files, e-mail, e-anything; chances are you have a basic idea of what it means.

Let's get granular though, in order to achieve the transition from paper to paperless many businesses opt for scanning.

Document Scanning is the practice of using scanners to convert paper files and documents into digital images. More businesses are scanning documents as a way to cut costs, increase productivity and improve access to their information.

In this blog post, we discuss the benefits of scanning services and offer tips if you plan to digitize your hard copy records.

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Topics: Document Scanning Solutions, Sustainable Document Scanners, Document Management Solutions, Waste Reduction, Green Initiative, Networking, Paperless Office, Paperless Filing

6 Tips for Buying a Copier Machine

Posted by Bob Loblaw on Tue, Nov 06, 2018

QLS-Helpful-TipsThere used to be a major distinction between printers and copy machines, but today, most office-focused copiers are digital and multi-functional. They can scan, copy, print, fax, download and email. Most can be owned, rented, or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. 

Still others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication, and energy savings.The sheer variety of copiers on the market can make shopping a daunting task. These tips will help describe the key factors to consider when you're shopping for copier (and other office equipment) while reducing buyers remorse.

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Topics: Sustainable Document Scanners, Sustainable Laser Printers, Web Enabled Printers, Waste Reduction, Green Initiative, Environmental Sustainability, Managed Print Services, Imaging Industry, Document Scanning Solutions, Networking, Business Tips and Solutions

15 Tips to Preserve and Protect Office Equipment

Posted by Bob Loblaw on Wed, Oct 31, 2018

Office equipment such as printers, fax machines and computers often cost businesses thousands of dollars to buy, maintain and repair. To protect a company’s investment, planning ahead is necessary by taking time to decide how to train employees to use office equipment properly without causing paper jams and other maintenance disasters that lead to downtime along with repair expenses.

When is the last time you were forced to call your printer company to place an order for printer equipment because something broke down? It happens to companies far too often. For that reason, we recommend forwarding this list to all employees; and since people love lists, there is a good chance everyone will follow these simple ways to protect your printer, copier machine, and other office equipment,and prevent office equipment breakdowns.

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Topics: Networking, Waste Reduction, Environmental Sustainability, Green Initiative, Imaging Industry, Ransomware, Business Tips and Solutions

Less Paper. More Efficient. Better Business.

Posted by Bob Loblaw on Wed, Oct 24, 2018

Sorting through your piles of paper, file cabinets, and boxes to find what you need is time consuming and costly. You’re on the quest for a more paperless office, but where do you start?

Document Scanning Services

Document scanning allows you to free up valuable space and makes it easier and faster to find the documents you need. Saving time by going digital means you can spend more time focusing on business goals. No matter what kind of file, how big or large, there's solutions for every need!

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Topics: Document Scanning Solutions, Document Management Solutions, Sustainable Document Scanners, Imaging Industry, Green Initiative, Paperless Filing, Paperless Office, Document Management Software, Waste Reduction, Web Based Printing

What is Document Management and How Can It Help Your Business

Posted by Bob Loblaw on Tue, Oct 16, 2018

We've covered the topic of Document Management Solutions (DMS) over the years, but there’s been a lot of terminology used in the information management space, so it can feel overwhelming when you first dive in. With so much ground to cover, here's a brief explanation with the most common and essential industry terms be helpful.

What is Document Management?
What Is Document ManagementDocument management is the method of better managing files and documents to improve efficiencies, share and secure information faster while reducing costs associated with maintaining paper and digital filing systems. Document management services include document scanning, document conversion, content and data capture, cloud-based or in-house document management software, workflow automation software, and integration with your line-of-business software or network.

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Topics: Document Management Solutions, Document Management Software, Green Initiative, Paperless Filing, Paperless Office, Networking

Document Scanning: Should You Outsource, DIY, or a Combination of Both?

Posted by Bob Loblaw on Tue, Oct 09, 2018

By now, you probably know that the advantages of going paperless are numerous: better efficiency, cost-savings, reduced space needs, and moreMany companies including ourselves have extensive experience in scanning paper documents for all types of organizations across a multitude of industries throughout the US.

Document scanning solutions are provided either on-site with scanner rentals or at a state-of-the-art conversion facility. With the capabilities to scan millions of pages per week, projects of any size are accepted. From the smallest to largest jobs, experienced staff and professional-grade equipment will ensure your scanning project is completed efficiently and in a timely manner. How you want it, when you want it.

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Topics: Document Scanning Solutions, Green Initiative, Paperless Filing, Paperless Office, Waste Reduction, Document Management Software, Document Management Solutions

Save Your Money and Budget by Renting Office Equipment

Posted by Bob Loblaw on Tue, Oct 02, 2018

Finding the best equipment for a business is no small feat. You may have spent hours wading through reviews to determine which brand and model will stand the test of time and give you the most value for your investment, especially if you have a limited budget for office equipment and supplies. But what if you don't have the budget to purchase or lease? The answer. RENT!QLS-Equipment-Small-to-Large

Provided equipment with off-site printing and on-site support; you need to produce your documents in the most professional and efficient way possible. So the next time your business needs a copier, printer, scanner, or other technology, consider renting. If you're still unsure, read on. We'll take a look at the benefits of renting and the questions you should ask to ensure you get the best deal.

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Topics: Managed Print Services, Waste Reduction, Web Enabled Printers, Web Based Printing, Green Initiative, Document Management Solutions

Why Your Business Should Invest in Konica Minolta Bizhubs

Posted by Bob Loblaw on Tue, Sep 25, 2018

2018 BLI Buyers Lab Line of the Year Award | Konica Minolta Bizhub

Every wonder what type of copier or printer is worth purchasing? Konica Minolta Bizhubs are one of the best Multi-Function copiers to buy. Multi-year award winner, Bizhubs allow you to copy, print, scan, fax, and more! It allows small to large businesses to complete their work tasks accurately and in a timely manner.

Award-winning solutions dominate the product lineup with fast output, efficient workflows and time-saving multi-functional productivity. With simple on-screen control, you have printing, copying and scanning right at your fingertips. Add to this seamless software integration and easy customization with many available options configured for your business. Now, let's take a closer look to see what exactly does the Konica Minolta Bizhubs have to offer.

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Topics: Sustainable Document Scanners, Sustainable Laser Printers, Web Enabled Printers, Web Based Printing, Document Scanning Solutions, Networking, Waste Reduction